Timeline of Your Letter
Sharing your ministry's latest news to friends and family is an essential part of fundraising—and an awesome way to stay connected, too! To transform your stories from the mission field all the way to your donors' mailboxes, your letter will swiftly go through several steps. Here's how it works.
You submit your letter.
Navigate to the submission form and fill out a few quick questions so that we'll have all the information we need to craft a beautiful letter for you. You'll provide:
- Salutation preference
- Signature preference
- Text document and photos
- Captions
- Any other essential notes
We create your letter proof.
We will proofread your text, edit your photos, and plug it all into one of our letter templates. Once we have it ready, we'll email you a proof to review—you can expect to see this in your inbox within one week of your submission.
You request changes and provide final approval.
If you have any change requests, we'll update your letter and send a second proof within three business days. Keep an eye out for any emails from us, in case we have clarifying questions!
When you provide final approval, we'll merge your letter with your current mailing list and send it to our printers.
We send your letter to print.
Our printers will process, print, stuff, and place your letters in the mail within three to four business days.
We place your letters in the mail.
By bulk mail, your letters will typically take one or two weeks to be delivered. During this time, a generic pdf version of your letter will be sent to you for your records.
We design and send your e-letters.
If you have an email list, your e-letters will be sent via MailChimp around the time your letter is placed in the mail.
This process is designed to take as much work off of your hands as possible. Our desire to minimize your distractions so that you can get back to doing what you do best! Feel free to contact us anytime at letters@yfc.net with comments, questions, or concerns—we are always happy to help!